3 Musts for Dental Practice Financial Management

Are your financial practices as top-notch as your dental practice? Here are three “musts” to make sure you are managing your finances effectively.
Make sure you are using the right chart of accounts. Your chart of accounts is the foundation of all your financial management. It is used to track how money flows in and out of the practice and as the basis for your periodic financial reports. Using a general chart of accounts can lead to issues down the line. There are certain accounts specific to dentists that need to be included, and omitting these will give an incomplete picture of the practice in the financial reports. Use a chart of accounts that meets dental industry standards. 


Be sure to close the books at the end of each month. “Lock down” transactions to reconcile accounts and create financial statements at the end of the month. Make sure that no transactions can erroneously be posted to a previous month. At the least, this kind of error keeps your records from being as accurate as possible. The biggest issue, though, is that such errors lead to incorrect financial reports, which in turn negatively impact tax documents and other key items. Plus once such errors have been recognized, the cost of rectifying the entries and then recreating all the reports and documents that were affected can be high.
Think “cash flow,” not “profit.” Keeping tabs on the profit your practice is generating is a good financial practice. Sometimes, however, profit is equated with “available cash,” and this can lead to problems. Profit is the result of subtracting expenses from revenue for a designated time period. Cash flow, which examines the money moving into and out of the practice and takes accounts payable and other expenses into account, is the number to look at if you want to know what cash if available for additional purchases.


Your CPA is a valuable source of knowledge and support in navigating the financial management of your practice. Taking the time to consult with this financial advisor can save lots of time and money by making sure you are on the right track from the beginning.

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22 Apr, 2024
In the demands of your profession, it's easy to overlook planning for your future and the legacy you'll leave behind. Estate planning may not be the most exhilarating topic, but it's essential to securing your assets, providing for your loved ones, and reducing their burdens. 8 Estate Planning Steps for Healthcare Professionals to Provide for Your Loved Ones 1. Begin with the End in Mind Imagine yourself in the distant future, looking back at your achievements. What legacy do you want to leave behind? What impact do you want to have on your family, community, and profession? Starting with a clear vision of your legacy can help guide your estate planning decisions and ensure they align with your values and goals. 2. Take Inventory of Your Assets Estate planning begins with understanding what you own and how you want those assets to be distributed. Consider your valuable possessions beyond financial accounts and real estate, such as family heirlooms, art collections, and intellectual property rights. Don't forget to account for digital assets like online accounts and cryptocurrency, which require special consideration in your estate plan. 3. Protect Your Loved Ones with a Will A will is the foundation of an estate plan. A will provides instructions on how to distribute your assets after passing and can serve to appoint guardians for minor children if necessary. But estate planning isn't just about what happens after you're gone – it's also about protecting your loved ones while alive. Consider drafting a Living Will and Healthcare Power of Attorney to outline your medical preferences and appoint someone to act on your behalf if you become unable to do so. 4. Minimize Taxes and Probate Hassles Nobody likes paying taxes, especially after they're gone. Fortunately, estate planning offers various strategies to minimize estate taxes and avoid the hassles of probate. Explore options like trusts, gifting strategies, and beneficiary designations to transfer assets efficiently and avoid unnecessary tax burdens and legal complications. 5. Consider Establishing a Living Trust While a last will is essential for outlining your wishes, it's important to note that a will doesn't prevent probate. To avoid probate and ensure a smoother transfer of assets to your beneficiaries, consider establishing a Living Trust as part of your estate plan. With a Living Trust, you can place your assets in a trust, with directives on distributing the assets after your passing. Transferring your assets to a living trust can bypass probate and allow direct distribution of them according to your terms, saving time and money for your loved ones. A Living Trust also provides more privacy for your estate because it doesn't become a public record in probate court. 6. Plan for Long-Term Care and Disability As a healthcare professional, you understand the importance of planning for the unexpected. Long-term care and disability can significantly impact your finances and quality of life in retirement. Consider incorporating insurance policies, such as long-term care insurance and disability income insurance, into your estate plan to provide financial protection and peace of mind for you and your family. 7. Communicate Your Wishes Effective estate planning isn't just about legal documents – it's also about communication. Involving your family in estate planning can foster understanding, unity, and peace of mind for everyone involved. Share your wishes, explain your decisions, and address any concerns or questions they may have. 8. Review and Update Regularly Life is constantly changing, and so should your estate plan. Marriage, divorce, birth, death, career changes, and financial fluctuations can all impact your estate planning needs. Make it a habit review and keep your estate plan up to date.  Healthcare Professional Estate Planning When we go, we want to know that our loved ones are cared for and that all we have worked hard to achieve is still of benefit to others. Estate planning is essential to a financial plan with your loved ones in mind. We are financial planners and CPAs in Florida specializing in serving doctors, dentists, and healthcare providers in financial and tax services for individuals and businesses. We are located in Punta Gorda and South Miami, Florida. If you have any questions, please give us a call .
06 Mar, 2024
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07 Feb, 2024
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